Committee Meeting: SWM 2026 Compliance Strategy

NOTE: This is a formal agenda template for the Managing Committee (MC) to pass necessary resolutions before April 1, 2026. Copy this to your Minute Book.

Meeting Details

Date	Date	Time	Time
Venue	Society Office / Clubhouse	Chairperson	Name
Attendees	All MC Members, Facility Manager	Invited	Waste Vendor Name

Agenda Items

1. Adoption of Solid Waste Management Rules, 2026

**Objective:** To formally acknowledge the society's status as a **Bulk Waste Generator (BWG)** under the new Central Rules.
**Discussion:** Review the notification regarding "4-Stream Segregation" and "In-situ Processing".
**Action:** Pass resolution to comply fully to avoid Municipal/NGT penalties.

2. Infrastructure & Budget Approval (Capex)

**Objective:** To approve funds for mandatory infrastructure upgrades.
**Items to Vote On:**
- Purchase of **Colour-Coded Bins** for common areas (Green/Blue/Yellow/Red).
- Construction/Repair of **Compost Pits** or purchase of **OWC Machine**.
- Printing of **Stickers/Notice Boards** for resident awareness.
**Est. Budget:** ₹ Amount

3. Vendor Selection & Authorization (Opex)

**Objective:** To appoint a waste collection agency that holds valid SPCB authorization.
**Verification:**
- Check "Consent to Establish/Operate" certificate.
- Review "Service Level Agreement" (SLA) including indemnity clause.
**Action:** Authorize Secretary to sign the contract.

4. Enforcement & Internal Penalties

**Objective:** To amend the Society Bylaws to include "Refusal of Service" and "Fines" for non-compliant residents.
**Proposed Fines:**
- Mixed Waste: ₹ e.g., 500 per violation.
- Dumping in Common Area: ₹ e.g., 2000.

5. Portal Registration

**Objective:** To authorize the Office Bearers to register the Society on the **Central SWM Portal**.
**Action:** Sign "Form I" (Undertaking) and upload "Waste Management Plan".

DRAFT RESOLUTION (To be recorded in Minutes)

"**RESOLVED THAT** the Society, identified as a Bulk Waste Generator, hereby adopts the **Solid Waste Management Rules, 2026** effective immediately.

RESOLVED FURTHER THAT** a capital budget of **₹ Amount** be approved for the procurement of 4-way segregation bins and composting infrastructure.
RESOLVED FURTHER THAT** Name of Vendor is appointed as the authorized waste collector for a period of 1 Year, subject to their valid SPCB authorization.
RESOLVED FURTHER THAT** the Secretary is authorized to levy a fine of **₹500** on any resident found handing over unsegregated waste after the grace period ending Date, and to register the Society on the National SWM Portal."

Proposed By**

(Signature of Member)

Seconded By**